For crewing agencies
Crew compliance software built into the CRM your crewing desk runs on.
Your crewing desk sees every seafarer who granted you access on a five-stage board: what is on file, what expires next, who is sea-ready. Docka checks each certificate against the register of the flag state that issued it, and a lapsed required document holds the seafarer back from sea until you clear it.
Already a customer? Open the agent dashboard. Or see the seafarer side.
What you get: verification, crew compliance and pipeline
Every item below is live in the product today.
Trust & verification
Live government verification
Certificates are checked straight against the official maritime registry wherever the registry supports it — no forged PDFs.
Verification levels L0–L3
Every document carries a graded trust level, from self-uploaded to government-verified.
Duplicate-person detect & merge
Fuzzy name matching flags likely same-person records; merge their documents into one profile.
Honest forgery signal
A possible-forgery duplicate warning — suppressed on government-verified documents the registry already confirmed.
Pipeline & throughput
5-stage pipeline board
Review → Accepted → Sent to sea → Coming back → Finished, with drag-and-drop and filters.
Single-seaman review
Open one seaman and approve or reject each document with a reason.
Attention table
A deduplicated list of expired, missing and duplicate items to clear.
CSV export of the crew list
Export your crew list to CSV for the tools you already use.
Compliance & lifecycle
Required document sets
Each agency configures its required set (STCW rank baseline); completeness recomputes automatically.
Sea-ready hard-block
An expired or missing required cert blocks 'Sent to sea' unless overridden with a logged reason.
SEA/CBA tracking + contract generation
Assignment-scoped doc sets, contract-end tracking, and Seafarer Employment Agreement generation.
Appraisal scorecards
Per-seaman performance scorecards you can keep alongside the profile.
External surfaces
Shipowner read-portal
A token-gated, read-only view for the shipowners you serve.
Docka-verified directory
A searchable directory of verified seafarers — dual consent, auth-gated and rate-limited.
Your moat: clients see crew THROUGH your agency (attribution) — you are never cut out of the deal.
Vacancy + candidate matching
Post a vacancy and match candidates against it.
Consent & multi-tenant isolation
Default-deny access — an agent only ever sees crew who granted them, with append-only consent logs.
How verification works
Docka checks each seafarer certificate against the issuing country's official maritime registry, live where that registry supports it, and against an honest snapshot of the confirmed record where it does not. We never re-type a PDF and call it verified, and every document is labelled with exactly how much we could confirm.
L0
Self-uploaded, not yet verified
Self-uploaded, on file, but not yet checked or verified by anyone.
L1
Reviewed by staff
A human reviewer opened the actual document and confirmed it, holder-bound to this person, not a government registry check.
L2
Registry-confirmed
The document was confirmed to exist in a registry, but the holder's identity was not verified (holder-bound to the document, not the person).
L3
Government-verified
Verified against the issuing government's maritime registry.
Who it's for, and what they watch
Pick a person; the graph they rely on lights up.
Pick a person above to see what they care about — the graph they rely on lights up. Pick again to clear.
Pipeline funnel
Where crew sit as they move from review toward the ship.
- Review132 · 100%
- Accepted86 · 65%
- Sent to sea58 · 44%
- Coming back34 · 26%
- Finished21 · 16%
Illustrative — representative numbers, not live data.
Sea-ready compliance
How many crew clear the same hard block the board enforces before a ship.
- Sea-ready
- 41 · 82%
- Blocked
- 9 · 18%
Illustrative — representative numbers, not live data.
Verification-level mix
Of 100 documents on file — how strongly each is verified.
Illustrative — representative numbers, not live data.
What it changes, in numbers
Representative outcomes once verified profiles flow through the desk.
Docs verified against source
55%
illustrative example · government-verified (L3)
Required-doc coverage
82%
illustrative example
Re-keying on import
0
enter once — propagates to granted agencies
Reminders queued per profile
3.5
illustrative example
Illustrative — representative numbers, not live data.
Frequently asked questions
- How does Docka help a crewing agency verify certificates?
- Docka gives a crewing agency one live view of every seafarer, checking each certificate against the issuing country's official maritime registry rather than the PDF: government-verified where the registry supports it, and honestly labelled where it does not.
- What happens when a required certificate lapses?
- Docka hard-blocks a seafarer the moment a required certificate lapses, so an expired credential cannot be carried forward into a crewing decision unnoticed.
- What do the L0 to L3 trust levels mean for compliance?
- Every document is labelled from L0 (Unverified) to L3 (Government-verified). L2 means the document exists in the official registry; L3 means it was confirmed against the issuing country's registry, so a compliance officer sees not just a green tick but what kind of check produced it.
- Does Docka verify every flag state automatically?
- No, and it never pretends to. Some flag-state registries are checked live and automatically, others confirm only that a document exists, and the rest are assisted checks completed on the authority's official portal, each result labelled with the capability it actually used.
- What does the crew board actually track?
- Each seafarer sits in one of five stages, from review to accepted, sent to sea, coming back and finished. The card carries the documents on file, the next expiry date, the sea-service record, appraisals and your own notes and tags, and you can filter the board by what is missing or expiring.
- Can I import the roster I already keep in a spreadsheet?
- Yes. Upload the spreadsheet and each row becomes a crew card with its own claim link. The seafarer opens the link, uploads the documents and photographs the certificates, and the card stops being a placeholder once it is claimed.